executive secretary Resume Examples

You’re often referred to as the “heartbeat of the organization” and for a good reason. Your role supporting the CEO and other key executives keeps them in the right place at the right time so the company will operate at peak efficiency. You handle all their calls and emails, manage their calendars, make all the travel arrangements, and figure out those complicated monthly expense reports. Even with all your talent and skill, you may have a difficult time getting your next job without a strong executive secretary resume. The thought of writing such a document can feel challenging whether you’re new to the workforce or already have years of experience. It needs to highlight your expert knowledge of Microsoft Office applications and fast typing ability, along with your expertise in communicating with others and your organization skills. We have a resume sample to guide you in creating a document that focuses on all of your many talents. Our expert writing advice, tips, and templates will help improve your chances of getting an interview for your next job.
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Related Resumes & Cover Letters

1

executive secretary

  • Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc.
  • Attending meetings and keep minutes
  • Receiving and screening phone calls and redirecting them when appropriate
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Make travel arrangements for executives
  • Handle confidential documents ensuring they remain secure
  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
2

executive secretary

  • Coordinate conferences, meetings, or special events
  • Set up and oversee administrative policies and procedures
  • Make travel arrangements for CXO’s office. 
  • Renewals and submissions 
3

executive secretary

  • Scheduling meetings and appointments for the General Manager.
  • Records monthly evaluation report of the company employees.
  • Monitors the company office supplies and procure needed items.
  • Conduct Initial interview of aspiring applicants thru phone.
  • Booking flights for the staff and applicants.
4

executive secretary

  • Coordinated over 40 dealer meetings which included travel arrangements, accommodations, presentations, venue details, etc.
  • Converted the Muscatine Showroom from an Allsteel Showroom to a HON Showroom with a one-week time limit
  • Reopened the Los Angeles Showroom with current product and facility improvements
  • Discovered a $60,000 overpayment to a vendor through JDEdwards
5

executive secretary

  • Supporting teams with various administrative tasks.
  • Receive Tenders and Enquirers from the concerned  engineer, read them and  insert all tender details and technical specifications to the Company system.
  • Communicating with suppliers in order to attract suitable tender offers.
  • Prepare tenders and enquirers, and make sure they are delivered on time.
  • Make travel arrangements and hotel reservations.
  • Maintaining  files  and  records  with  effective  filing systems.
  • Organizing and scheduling appointments and meetings.
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